e-Cloud X7: Digital Forms & Document Upload Software for Ships
e-Cloud X7 brings e-Forms and e-Docs together: digital forms and checklists the crew fill in, and documents the crew upload, in one lightweight system for ships. Programmable forms and checklists, frequency-based alerts and ship-shore sync mean the crew never forgets what to send and when, and the office sees every submission in one place.
- ISM Code records
- SIRE 2.0
- RISQ 3.2
- PSC & Flag
- TMSA 3
- DryBMS
- Paperless operations
- Part of the Marine X7 suite
- 2,200+ vessels using Marine X7 products
- ISO 9001, ISO 27001 & CMMI Level 3 certified team
Records are now inspected as evidence, not filed and forgotten
Forms and checklists used to be a filing exercise. Today inspectors, auditors and the office use them as proof that the safety management system is actually being followed on board.
The Safety Management System must be supported by controlled documents and records, and the company has to show that the records the system calls for are actually kept.
Inspectors now ask the crew to demonstrate how procedures are carried out and expect completed checklists and records to back up what they are told.
Dry bulk inspections look for evidence that routine checks, drills and inventories are completed on time and reviewed ashore.
Missing, late or inconsistent records are a common route to deficiencies, and inspectors increasingly ask to see the history, not just the latest page.
Both frameworks expect companies to monitor that shipboard reporting is complete and to use the data for review and improvement across the fleet.
What this is costing ship managers today
Every vessel sends dozens of forms a month. When the process is manual, the office spends its time chasing paper instead of reading it.
Forms that take too long to fill
Word and Excel templates are slow to complete on board and easy to fill inconsistently from one vessel to the next.
Missed and late submissions
With weekly, monthly, quarterly, six-monthly and annual returns, something is always overdue, and nobody notices until an audit or inspection.
Slow form revisions
A new revision of a form often waits on an amendment from the software vendor, so ships keep using outdated versions.
Chasing by email
Superintendents and HSEQ teams spend hours sending reminders and searching inboxes for attachments.
No single place for files
Supporting files and records are scattered across email, shared drives and vessel computers, which makes them hard to find when needed.
Templates, inboxes and shared drives — or one schedule, one form, one record for every vessel
Shipboard reporting should run on a schedule the system enforces, with the office approving and reviewing in the same place.
What sets e-Cloud X7 apart for your fleet
e-Cloud X7 is deliberately lightweight. It does one job well: getting the right forms and files from ship to shore, on time, in a format the office can act on.
Forms you control
Programmable forms and checklists let your own team set up and revise forms, so a new revision is not held up by a vendor.
Nothing forgotten
Frequency-based submission alerts tell ship staff what to send and when, from weekly returns to annual ones.
Approvals built in
Selected forms can be interlocked with office approval, so the sequence of submission and review is enforced rather than hoped for.
Files in the same place
Additional SharePoint-style cloud storage keeps supporting documents next to the forms they belong to.
- Key features
- Paperless operations
- Programmable forms and checklists
- Sequential submissions
- Ship-shore sync
- Frequency-based submission alerts
- Interlocking submissions with office approval for selected forms
- Additional e-cloud storage, SharePoint style
Fewer gaps in the record, less time chasing it
The return from e-Cloud X7 comes from the hours the office stops spending on reminders and the findings that never arise because the record is complete.
Fewer record-keeping findings
Overdue and missing forms are flagged before an inspector sees them, which removes a frequent source of audit and inspection observations.
Hours back for the office
Superintendents and HSEQ teams see submission status at a glance instead of chasing each vessel by email.
Faster audit preparation
Completed forms, approvals and supporting files are already filed by vessel, form and period, ready to show an auditor.
Patterns in reporting, and screens built for the crew
A complete submission history shows the office where reporting discipline is slipping, while the crew get a simple tool that fits shipboard routine.
Submission trends
Status by vessel, form and month shows which ships and which returns are repeatedly late or rejected.
Sequential discipline
Sequential submissions keep forms in the right order, so gaps in a series are visible straight away.
Designed for ships and seafarers
A lightweight system with ship-shore sync and clear due-date alerts, so filling a form is quicker than the template it replaces.
Every form, every vessel, every month in one view
The digital filing view shows the full year for each vessel, grouped by frequency, with the status of every submission.
- Overdue, due, approved, rejected and pending counts at the top
- Forms grouped by frequency: monthly, quarterly and beyond
- Colour-coded status for each month of the year
- Filters by frequency, form number and title
Built by an ISO 9001, ISO 27001 and CMMI Level 3 certified team
e-Cloud X7 is part of Marine X7 by Synergetic Shipping Technologies, which holds ISO 9001:2015, ISO 27001:2022 and CMMI Level 3 certification. Our class-approved products are DigiMoor X7 (ClassNK and RightShip approved) and Work-Ship (ClassNK, IRClass and RightShip approved), and PMS X7 is class approved.
- ISO 9001:2015 quality management
- ISO 27001:2022 information security
- CMMI Level 3
- Same team behind class-approved DigiMoor X7, Work-Ship and PMS X7
- Product design led by Master Mariners
Trusted by 70+ ship owners and managers
2,200+ ships use our software, and 3,100+ ships use our software and services every year, with 100% client retention.
Preferred by the World's Leading Ship Owners and Managers
With 100% client retention since inception, we're trusted by LNG, LPG, Oil, Chemical, Bulk, Container & Specialized Fleets globally.
Learn more about e-Cloud X7
What is e-Cloud X7?
e-Cloud X7 is a lightweight digital forms and cloud file storage system for ships from Synergetic Shipping Technologies. It provides programmable forms and checklists, frequency-based submission alerts, sequential submissions, office approval for selected forms and ship-shore sync, so vessels always know what to send and when.
Can we change our own forms without waiting for the vendor?
Yes. Forms and checklists in e-Cloud X7 are programmable, so your team can set up and revise them as your SMS changes.
Can the office approve forms before the next submission?
Yes. Selected forms can be interlocked with office approval, and sequential submissions keep each series in order.
Can e-Cloud X7 be used on its own?
Yes. Any Marine X7 module can run standalone, so e-Cloud X7 can be used on its own and connected to other modules such as DMS X7 and HSEQ X7 later.
See e-Cloud X7 with your own forms
Book a walkthrough with our team. Bring a few of your current forms and submission schedules and we will show you how they would run in e-Cloud X7.
