PMS Database Creation: Planned Maintenance Data Built from the Maker's Manual Up

PMS database creation is building the data behind a ship's planned maintenance system: the equipment hierarchy and coding, maintenance jobs, calendar and running-hour intervals, critical equipment and linked spares. Synergetic Shipping Technologies builds these databases from maker manuals and Class and statutory requirements, or cleans and migrates an existing one, and hands over software-ready files with a validation report.

The service is software-agnostic. We deliver data formatted for AMOS, Sertica, ShipManager, TM Master, ShipNet, BASS, DNV Nauticus, our own PMS X7 and others, or as structured data for your vendor's onboarding process. If you are changing platform, the same engagement serves as the migration, cleaning the data on the way across, migrating historical maintenance records and running a trial import before the final upload.

Ideally the maker's instruction manuals for major equipment, the vessel's equipment list or machinery particulars, Class survey status, any existing PMS export and current spares inventory records. Gaps are normal. Part of the engagement is identifying missing documentation and reconstructing sound intervals from guidance for equivalent equipment where originals are lost, with the basis recorded.

Yes, and we can also apply your company-specific coding. Our database building team works from a central library of equipment, jobs and spares maintained with SFI coding. Using one coding structure means the same equipment carries the same code on every vessel, which makes sister-ship comparison, fleet-wide reporting and spares procurement far more reliable than databases where each ship was built differently.

Against the ISM Code requirement to identify equipment and systems whose sudden failure may result in a hazardous situation, assessed by consequence. Critical items are flagged in the database with test and standby-verification routines attached, so your critical equipment list, its maintenance evidence and your Safety Management System all tell the same story under audit.

Yes, and it is often the right choice. A cleanup audits the existing hierarchy against the vessel's equipment list, removes duplicated and orphaned entries, corrects intervals against maker guidance, fixes running-hour and counter errors and relinks spares to their equipment. You receive a validation report documenting what changed and why, which also serves as evidence of data integrity.

Each spare is linked to its parent equipment with the maker's part number, so engineers find the right part from the job they are doing and every requisition can be traced back to the machinery that uses it. This makes spares consumption visible, supports procurement decisions and helps ensure parts for critical equipment are identified.

Yes. We build fleet-wide master templates that use the same equipment names, SFI codes and job structures across the fleet, then adjust each vessel for its actual equipment. Sister vessels move faster once the first database is validated, and the office gains a consistent view of maintenance, overdue jobs and spares across every ship.

Delivery is typically less than one month per vessel, and multiple vessels can be built in parallel. Synergetic Shipping Technologies has built 250+ vessel databases. Each engagement has a named project manager, uses an AI tool to read the maker manuals, runs a trial import before the final upload and ends with training for your office staff.