DMS X7: Maritime SMS Document Management Software for Ships & Shore
Move your Safety Management System out of PDFs and into a live, interlinked library. DMS X7 links every procedure to its guidance, forms, checklists, risk assessments and circulars, maps it to SIRE 2.0, RISQ 3.2, TMSA 3 and DryBMS, and keeps ship and shore on the same revision. Everything is just 2 clicks away.
- ISM Code
- ISO 9001
- SIRE 2.0
- RISQ 3.2
- TMSA 3
- DryBMS
- Part of Marine X7, used on 2,200+ vessels
- Built by an ISO 9001, ISO 27001 and CMMI Level 3 certified team
- Runs standalone or with other Marine X7 modules
Inspectors now test whether your SMS is understood, not just whether it exists
A Safety Management System used to be judged by the binder on the shelf. Today vetting schemes, Port State and auditors ask the crew to find, explain and follow the procedure for the task in front of them, and the office to show how each procedure answers each standard.
Both require controlled documents: current versions available where they are used, changes reviewed and approved, and obsolete versions withdrawn from use.
Inspectors work through structured questions and regularly ask to see the company procedure, then check whether the crew know it and follow it in practice.
Dry bulk inspections look for documented procedures behind each practice, so a gap between the SMS and what happens on deck becomes an observation.
Port State and Flag inspections can test the crew on SMS procedures, and an outdated or missing document onboard can turn into an ISM deficiency.
Both frameworks expect the office to show how its procedures meet each element and KPI, and to keep the system under continuous review and improvement.
What a static SMS costs ship managers today
Every revision, every inspection and every standard mapping lands on a small team that is already stretched.
Minutes lost finding a document
When the SMS lives in PDFs or basic folder systems, finding the right procedure can take five minutes, and the crew stop looking.
Revisions that break other sections
A change to one procedure has to be carried into every linked form, checklist and guidance note, and the editor has to remember where they all are.
A battery of people for each revision
So-called digital document systems still need several people to draft, cross-check, approve and distribute every change.
Manual standards mapping
Questions on how the SMS corresponds to SIRE 2.0, RISQ 3.2, TMSA 3, DryBMS and ISO have to be answered by hand, again and again.
Onboard updates that lag
Getting the new revision onto every vessel, and proving the crew have read it, is a real challenge for the office.
PDFs, shared drives and manual cross-references — or one live, interlinked SMS for ship and shore
The SMS should behave like a connected system, where a change in one place is reflected everywhere it matters.
What sets DMS X7 apart for your fleet
DMS X7 was designed by Master Mariners who audit and rewrite Safety Management Systems, so it is built around how the SMS is used onboard and inspected, not around file storage.
Smart interlinking
Procedures are linked to guidance, forms and checklists, risk assessments and circulars, with internal and external references identified for you.
Standards mapped to procedures
Procedures are interlinked to SIRE 2.0, RISQ 3.2, TMSA 3 and DryBMS KPIs, so you can answer an auditor's mapping question from the system.
Revisions without the rework
Simple revision updates, version management and automated link updates for interconnected procedures, all through an approval workflow.
Built for the crew
An easy interface and an AI chatbot for search mean seafarers can find what they need in 2 clicks.
- Key features
- Compliant with ISM and ISO document control requirements
- AI chatbot for accurate search of data
- Easy-to-use user interface and user experience for the vessel's crew
- Smart interlinking of procedures to guidance, forms and checklists, risk assessments and circulars
- Internal and external referral linking identification
- Procedures interlinked to SIRE 2.0, RISQ 3.2, TMSA 3 and DryBMS KPIs
- Simple revision updates and document version management
- Automated link updates for interconnected procedures
- Document revision approval workflow management
- User permissions and role-based access
- Ship-shore sync for user readability reports
- Master's Review system included
Fewer findings and fewer hours spent on revisions
The return from DMS X7 comes from time the office stops spending on manual cross-checks and from SMS-related observations that stop repeating.
Faster revisions
Automated link updates and an approval workflow replace the manual cross-checking that ties up several people for every change.
Fewer SMS observations
When the crew can find and follow the current procedure, inspectors see the SMS working in practice, which removes a common source of repeat findings.
Audit preparation from the system
Standards mapping and readability reports are already in DMS X7, so TMSA 3, DryBMS and ISO audits do not start with a document hunt.
Search that understands the question
DMS X7 uses artificial intelligence where it saves the crew and the office time, and keeps the rest simple.
AI chatbot search
Ask a question in plain words and the AI chatbot searches the SMS for accurate data, instead of making the user open manual after manual.
Reference identification
Internal and external references between documents are identified, so the links behind every procedure are visible before you revise it.
Designed for ships and seafarers
A clean dashboard with each manual one click away, built for crew who need the answer during the job, not after a training course.
Your whole SMS on one screen
The document dashboard puts every manual one click away and shows what has changed since you last logged in.
- All manuals, forms, checklists and risk assessments in one place
- Updates since last login by day, week, month or date range
- Version shown against every updated section
- Search and advanced search across the full SMS
Built by an ISO 9001, ISO 27001 and CMMI Level 3 certified team
DMS X7 is part of Marine X7 by Synergetic Shipping Technologies, which is certified to ISO 9001:2015, ISO 27001:2022 and CMMI Level 3. Our class-approved products include DigiMoor X7 and Work-Ship, and PMS X7 is class approved.
- ISO 9001:2015 quality management
- ISO 27001:2022 information security
- CMMI Level 3
- DigiMoor X7 approved by ClassNK and RightShip
- Work-Ship approved by ClassNK, IRClass and RightShip
Trusted by 70+ ship owners and managers
2,200+ ships use our software, and 3,100+ ships use our software and services every year, with 100% client retention.
Preferred by the World's Leading Ship Owners and Managers
With 100% client retention since inception, we're trusted by LNG, LPG, Oil, Chemical, Bulk, Container & Specialized Fleets globally.
Learn more about DMS X7
What is DMS X7?
DMS X7 is maritime document management software from Synergetic Shipping Technologies. It holds the Safety Management System as interlinked procedures, guidance, forms, checklists, risk assessments and circulars, maps procedures to SIRE 2.0, RISQ 3.2, TMSA 3 and DryBMS, and manages revisions, approvals and ship-shore readability reporting.
Does DMS X7 meet ISM and ISO document control requirements?
Yes. DMS X7 is built to comply with ISM and ISO document control requirements, with version management, a revision approval workflow, role-based access and a Master's Review system.
How do revisions reach the ships?
Revisions are approved through the workflow and synchronised between ship and shore. Readability reports show the office which users have read the updated documents.
Can DMS X7 be used on its own?
Yes. Any Marine X7 module can run standalone, so you can start with DMS X7 alone and later connect it to modules such as RA X7, e-Cloud X7 and HSEQ X7.
See your own SMS inside DMS X7
Book a walkthrough with our team. Bring a section of your SMS and we will show you how it looks interlinked, mapped to the standards and ready for the next revision.
